From Paper to Performance: Transforming HR with AI-Driven Digitization
HR departments often struggle with paper-heavy processes, compliance risks, slow document retrieval, and high administrative costs. Managing employee records, payroll documents, and compliance reports in physical formats leads to inefficiencies, security concerns, and wasted resources.
Exela HR Solutions is a secure document scanning provider that helps organizations overcome these challenges with its AI-powered Document Management Solution. Our HR Document Digitization Services help organizations transition from manual, error-prone processes to secure, high-speed, and easily accessible digital records. With decades of experience, we ensure your HR documents are digitized with precision, compliance, and scalability, allowing your team to focus on what matters most—your people.
How Our Process Works – Efficient Document Scanning and Indexing
Our document scanning and indexing process ensures seamless, error-free digitization:
Document Collection & Preparation
We securely collect HR records from multiple locations, ensuring they are properly categorized before digitization.
High-Resolution Document Scanning
Using industry-leading payroll & compliance document scanning technology, we capture clear and accurate digital copies.
AI-Powered Indexing & Categorization
Advanced machine learning automatically tags and organizes documents for effortless retrieval.
Secure Document Storage & Management
Encrypted digital archiving ensures compliance with regulatory requirements while providing easy access.
Instant Data Retrieval
AI-driven search capabilities allow HR teams to quickly locate employee records, payroll files, and compliance documents.
Why Choose Exela for Document Digitization?
With over two decades of expertise, Exela has led the industry in high-speed, high-volume, high-resolution document processing. Our services have successfully digitized hundreds of millions of HR records, transforming paper-based processes into accessible, secure, and efficient digital systems.
Onsite & Offsite Scanning
Flexible options to fit your operational needs.
High-Volume Processing
Industry-leading capacity to handle large-scale digitization.
Secure & Compliant
Adheres to regulatory standards for data security.
Security & Compliance Standards – Secure Document Digitization
We prioritize data security and regulatory compliance to safeguard sensitive HR records. Exela adheres to:
GDPR
Protects employee data and ensures compliance for global HR operations.
FCRA
Ensures background checks and HR records are securely processed and stored.
HIPAA
Compliant handling of healthcare-related HR and payroll documents.
SOC 2 & ISO 27001
Meets industry-leading security standards for digital document storage and transmission.
As a secure document digitization provider, we implement end-to-end encryption, role-based access controls, and multi-layer authentication to keep your HR records protected from potential breaches and unauthorized access.
Custom Solutions for Different Industries – HR Document Archiving for Enterprises
Exela tailors HR document archiving for enterprises across multiple industries, ensuring industry-specific compliance:
Retail & E-commerce
Scalable document storage solutions that handle high turnover workforce data securely and efficiently.
Healthcare
HIPAA-compliant payroll & compliance document scanning, ensuring the security of patient-sensitive HR records.
Finance & Banking
Secure digitization and storage of employee contracts, payroll records, and compliance documents for audit-readiness.
Government & Public Sector
Digital transformation of legacy HR records, enabling secure access to decades-old personnel files.
Whether you're a small business or a global enterprise, our HR document digitization services provide tailored solutions to improve document security, accessibility, and compliance.
AI & Automation in Document Digitization – AI-Powered HR Document Scanning
Exela leverages AI-powered HR document scanning and automation to enhance efficiency, accuracy, and decision-making:
Optical Character Recognition (OCR)
Extracts and converts printed or handwritten text into searchable and editable formats.
Machine Learning (ML)
Automates document classification, eliminating manual data entry errors and improving processing speed.
Intelligent Indexing
AI-powered tagging ensures structured HR document management, making retrieval effortless.
Automated Compliance Checks
Ensures payroll & compliance document scanning adheres to industry regulations, reducing legal risks.
With AI and automation, Exela’s HR document digitization services provide faster, smarter, and more reliable document management solutions.
Experience Unmatched Scale
Over 1 billion paper documents converted into digital records.
Managing 8 billion+ physical documents and 6.5 trillion images annually.
Trusted by leading global organizations for compliant and secure document handling.
How a Leading Retailer Cut HR Document Costs by 60% with Digitization
A rapidly expanding national retailer faced significant HR document management challenges. Their paper-based system led to inefficiencies, rising storage costs, and compliance risks. As the company grew, the burden of handling thousands of employee records became unsustainable.
See Exela’s AI-Powered HR Digitization in Action
Experience seamless compliance and cost savings with Exela’s HR Document Digitization Services. Transform your HR operations today!